Each congressional office has a preferred method for scheduling meetings, so it is best to make a direct call to find out how that particular office operates when it comes to constituent meetings.
Just follow the steps and tips below…
1) Identify the closest district office to you using the Member’s website and call the office to ask for a meeting. Make sure you have the following information ready before making the call:
• A few dates you have available to offer to the scheduler
• The names and contact information for other advocates who may be attending with you
• The topic(s) you want to discuss
2) Identify yourself as a constituent and AHA advocate and ask to speak with the scheduler.
3) Once you are connected to the scheduler, again identify yourself as a constituent and AHA advocate- and ask to request a meeting with the Senator/Representative when he/she is back in the district this summer to discuss heart disease and stroke-related issues.
4) While some offices will take meeting requests over the phone, some schedulers may ask you to submit the request in writing (fax or email). If so, ask the scheduler what information should be included (dates*/issue info/etc.). Other offices have online meeting request forms, which the scheduler can direct you to.
5) Don’t forget the follow-up! If you have to leave a message, or have not heard back from the scheduler with a confirmed meeting date and time after submitting your written or online request, make sure to follow-up. Many offices are flooded with requests, so it will take some patience and persistence to secure your meeting.
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